Tips For Protecting Your Small Business Data in The Cloud

Written by Kristi Salmon on April 29, 2015.

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In this blog, we offer ways your small business can use the Cloud to keep your sensitive information safe and out of the hands of hackers.

If you aren’t convinced of the importance of protecting your business information in the Cloud, look at a list of some of the high-profile companies that were recently hit by hackers. JPMorgan Chase, Target, Home Depot and Sony have all been the targets of hackers in the past year or so. According to FBI Director James Comey, “There are two kinds of big companies in the United States. There are those who’ve been hacked…and those who don’t know they’ve been hacked.”

Of course, small businesses are also potentially vulnerable to hack attacks. While your small business isn’t as big as Target, the data you are storing there is still valuable to you, your employees and your customers. Here are a few tips on ways to minimize the danger of your valuable information falling in the hands of hackers and other nefarious types:

Back up your data. Even though your company’s information is stored in the Cloud, experts advise you to manually back it up on a hard disk or a thumb drive. This will also allow you to access files if your Internet connection is interrupted.

Be smart with your passwords. This is probably the most crucial way you can proactively protect your small business data in the Cloud. Create complex, original passwords for every one of your accounts. Experts say the best passwords contain lowercase and capitalized letters, special characters and numbers. You should also make sure you and your employees change passwords at regular intervals, usually every few months. There is password management software available to help with the daunting task of remembering all those complex passwords. They include Dashlane 3, Password Genie 4.4 and LastPass 3.0 Premium.

Stay on top of software upgrades. It’s easy to take software upgrades for granted. Doing so can leave your business vulnerable to hackers, so make sure you download security updates on a regular basis and use security programs to safeguard your data.

Protect yourself with anti-virus programs. This will help guard against viruses and malware. Make sure you upgrade them on a regular basis. Some of the best-reviewed programs include Webroot SecureAnywhere AntiVirus, Bitdefender Antivirus Plus and McAfee AntiVirus Plus.  

Consider encrypting your information. This is especially important when dealing with sensitive information, such as credit card numbers and other personal data of customers. While most cloud storage companies provide encryption and decryption, double-check to make sure they are part of your contracted services.

Carefully choose your cloud storage company. Pick a provider that limits file access to carefully vetted employees, and make sure you only share documents that contain no confidential or essential information.

Be picky about what information you put in the Cloud. For example, experts advise against the common practice of using Social Security numbers to identify customers. Pick another method, with less chance for putting sensitive data at risk in case your business ever falls prey to hackers.

Make wireless network security a priority. Wireless networks are becoming increasingly popular targets for hackers. To stop them in their tracks, protect both your Wi-Fi and router access with robust passwords and use your router’s strongest encryption standard. You should also consider disabling the SSID broadcasting function on your wireless router to keep your networks hidden from would-be hackers.

Protect sensitive credit card information. If your small business accepts credit cards, you should look into using the EMV payment system. EMV derives its name from its founders, Europay, MasterCard and Visa, and utilizes sophisticated technology to protect credit card information. EMV uses microchips embedded in credit cards to safeguard cardholder data. Currently, the liability for fraudulent credit card usage falls on credit unions and banks. That is set to change this October 1, when new regulations take effect making small businesses liable for unauthorized charges. This means if your small business doesn’t accept EMV cards, you have only a few months to do so, or you could end up paying later. Several companies sell EMV card readers for small businesses, including, and